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Relieving letter format

A letter confirming an employee has been relieved from duties after resigning and completing handover.

This is a starting draft, not legal advice. Have a qualified professional review anything binding before you sign or send it.

Subject: Relieving letter

With reference to your resignation letter, we confirm that your resignation has been accepted and you are relieved from your duties as detailed below.

We confirm that you have completed the handover of your responsibilities and returned company property. Your full and final settlement will be processed as per company policy.

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the guide

How to write a relieving letter

By Shivam Bhandari · Reviewed 31 October 2026 · How we write

A relieving letter confirms that an employee's resignation was accepted and that they have been formally released. Many new employers ask for it to confirm the candidate left properly.

It is typically issued on or after the last working day, once handover and clearances are complete.

What to include

  • Reference to the resignation
  • Last working day
  • Confirmation of handover and return of company assets
  • Note on full and final settlement
  • Authorised signature

Tips

  1. 1Complete exit clearances before issuing.
  2. 2Issue on letterhead with a reference number.
  3. 3Pair with an experience letter if requested.
  4. 4Keep a signed copy on file.

Frequently asked questions

When is a relieving letter issued?

On or after the employee's last working day, once handover and clearances are complete.

Is a relieving letter mandatory?

Not by a single law, but it is standard practice and often required by new employers.

What if the notice period was not served?

Employers may require buyout of the notice period as per the employment contract before relieving.

Is a relieving letter the same as an experience letter?

No — one confirms release from duties, the other confirms employment history.