People · document template

Experience letter format

A work experience certificate confirming an employee's role, dates of employment and conduct.

This is a starting draft, not legal advice. Have a qualified professional review anything binding before you sign or send it.

Company letterhead: name, address and contactDate of issue

To whom it may concern

This is to certify that the employee named below was employed with our organisation as detailed.

Employee full name and employee IDDesignation(s) heldDate of joining and last working dayKey responsibilities (2–4 lines)

During their tenure, we found them to be sincere and diligent. We wish them success in their future endeavours.

Authorised signatory name, designation and signature

Fill in the fields first — your entries are included in the download. Nothing is uploaded.

How to write a experience letter

An experience letter (or experience certificate) is issued by an employer to confirm that someone worked for them, in what role and for how long. New employers and visa authorities often ask for it.

Keep it factual and positive. It's usually issued on company letterhead and signed by HR or a manager.

What to include

Company letterhead and date
Employee's full name and ID
Designation and department
Joining date and last working day
Brief responsibilities
Signature of an authorised person

Tips

1Check dates against HR records before issuing.

2Keep comments factual; avoid statements you can't support.

3Issue it promptly after the employee's last day.

4Keep a copy in the employee file.

Frequently asked questions

What is the difference between an experience letter and a relieving letter?

An experience letter confirms employment details; a relieving letter confirms the employee has been formally released from duties after resigning.

Who signs an experience letter?

Usually the HR head or reporting manager, on company letterhead.

Can an employer refuse an experience letter?

Practices vary, but most employers issue one after exit formalities are complete. Check your company policy.

Should salary be mentioned?

Usually not, unless the employee requests it for a specific purpose.